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Special Event Application

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Steps

1. Step One (current) This section is complete This section is incomplete
2. Event Classification & Requirements This section is complete This section is incomplete
3. Street Closure This section is complete This section is incomplete
4. City Services & Equipment This section is complete This section is incomplete

Step One

Contact Information
Applicant/ Organization's Name*
Street Address*
City*
State*
Zip Code*
Phone*
Fax
Organization Website
Form of Ownership
Applicant Organization is*
1. Located or resident of the City
2. Nonresident
Brief Description of Organization or Applicant (350 characters or less)
Person(s) Principally Responsible for Event*
Title
Contact Number*
Email*
Event Info
Proposed date of event
Proposed date of event
Will it be a recurring event weekly, biweekly, monthly, etc?
1. Yes
2. No
If recurring, how often?
Proposed Location*
Event set up time*
Event start time*
Additional days required for set up
Event end time*
Event break down time*
Additional days required for clean up*
Has this event occurred in Ypsilanti before?
1. Yes
2. No
Is this an annual event expected to occur next year?
1. Yes
2. No
Proposed date for next year...
Proposed date for next year...
Note
If an event will run recurrently, the City may issue one permit per month so long as the event will run for 30 days or longer (for weekly events), 60 days or longer (for biweekly events), or 90 days or longer (for monthly events).
Type of Event*
1. Parade
2. Athletic Event (run, walk, etc)
3. Co-Sponsored
4. For-Profit
5. Wedding
6. Festival
1. Filming
2. Concert
3. Non-Profit
4. Political or Ballot Issue
5. Other
Continue

Event Classification & Requirements

Event Category
(City of Ypsilanti Special Events Policy, Section 3)
Note
All events held in Riverside or Frog Island park are automatically categorized as Class 3 or Class 4
Event Class Category
Total # of Participants Expected*
Full Description & Purpose of Event (include all activities, attach additional documents if necessary)*
Security Deposit
(City of Ypsilanti Special Events Policy, Sections 2.5 and 3)
Select Event Class
1. Class 1 Event ($250)
2. Class 2 Event ($500)
3. Class 3 Event ($2,000)
1. Class 3a Event ($4,000)
2. Class 4 Event ($5,000)
3. Class 4a Event ($6,000)
Note
Permit and utility fees may also be required up front with the security deposit.
Food
(City of Ypsilanti Special Events Policy, Section 3.5)
Will any food be prepared, distributed, or sold at event?*
1. Yes
2. No
Note
If food will be prepared on site, distributed or sold each vendor must apply for and receive a permit from the Washtenaw County Environmental Health Department, 705 Zeeb Rd, PO Box 8645, Ann Arbor, or 734-222-3800.
Alcohol
(City of Ypsilanti Special Events Policy, Section 3.6)
Will alcohol be served?*
1. Yes
2. No
Attach a copy of your proof of liquor liability insurance.
Liquor liability insurance should be in the amount of $1,000,000 per occurrence, naming the City of Ypsilanti as additionally insured is required.
Alcohol Training
The City requires that all event staff handling alcohol receive appropriate training.
Is your event staff trained to handle alcohol?
1. Yes
2. No
If no, when will your event staff be trained?
If no, when will your event staff be trained?
Describe how event staff is trained, or will be trained, to handle alcohol
How will persons of legal driving age be identified?
1. 21+ only event
2. Wristbands
3. Hand stamps
4. Other
If other
Please explain
Parking
(City of Ypsilanti Special Events Policy, Section 4.1)
Attach a detailed description of the parking available
Please attach a detailed description of the parking available in the area surrounding your event and how you intend to direct attendees to parking (signage is recommended).
Will your event use public lots?*
1. Yes
2. No
Note
The City does not permit paid parking in any public lots without a license
Will your event use private lots?*
1. Yes
2. No
Note
Written authorization from the property owner is required and must be attached if using school, church, or other private parking lots.
Are you requesting unlimited parking or capped meters?*
1. Yes
2. No
Please list why unlimited parking is being requested, and the specific locations
Continue |Go Back

Street Closure

Street Closure
(City of Ypsilanti Special Events Policy, Sections 3.7 and 4.1)
Does your event require a street closure?*
1. Yes
2. No
Note
Major street closure permits are $1,500/per street/per day.
Local street permits are $350/street/day.
List the local street(s) you would like closed, including cross streets
Note
Insurance will be required for all Street Closures in the amount of $250,000 per occurrence, naming the City of Ypsilanti as an additional insured.
Event Map
(City of Ypsilanti Special Events Policy, Section 4.1)
Does your event require an Event Map?*
1. Yes
2. No
Note: An event map is required for all events considered to be Class 2 or higher.
Upload your event map
If your event will serve alcohol, use streets and/or sidewalks (walk, run, etc), or will use multiple locations or more than just a park pavilion, please attach a complete map showing the assembly and dispersal locations and the route plan. Also show any streets or parking lots requested to be blocked off.
Event Signs
(City of Ypsilanti Special Events Policy, Section 4.2)
Are event signs required?*
1. Yes
2. No
Please describe the proposed size and location for event signs
Security
(City of Ypsilanti Special Events Policy, Section 4.3)
Will your event have private security?*
1. Yes
2. No
Will your event have volunteer security/crowd control services?*
1. Yes
2. No
List the name and contact information for the private security company
Describe your plan for ejecting unruly/disorderly persons from the event
Note
The Police Department may require private bonded security for events. The City will assign police officers as necessary and charge the permit holder for these services. The need for private security and/or police officers will be determined at or before the pre-event meeting. The numbers will be determined by the Police Department liaison.
Temporary Apparatus
(City of Ypsilanti Special Events Policy, Section 4.1)
Will your event include any of the following ? (check all that apply)*
1. Tents
2. Portable Lights
3. Grills
1. Portable Stage(s)
2. Bleachers
3. Fencing
1. Portable Tables
2. None of these
Note
Please include placement of all apparatus listed above in your attached event site plan. Bleachers, benches, picnic tables, and charcoal grills are available for rental in City parks.
Noise
(City of Ypsilanti Special Events Policy, Section 3.8)
Will amplified sound be used at the event?*
1. Yes
2. No
List the days and times sound will be used
What type of sound will be at the event? (check all that apply)
1. P.A. System
2. Stereo Equipment
3. Live Band
1. Disc Jockey
2. Other
Other
Note
Event coordinators are responsible for ensuring compliance with permissible noise levels. Please review the Special Events Policy to determine of a noise permit is required for your event.
Event sponsors are responsible for obtaining any necessary music or other intellectual property licenses associated with their event.
Restrooms
(City of Ypsilanti Special Events Policy, Section 4.1)
Note
No city parks have restroom facilities; Riverside park is the only city park with water service available.
Does your event require restroom facilities?*
1. Yes
2. No
If yes, how many portable restrooms are you supplying?
Trash
(City of Ypsilanti Special Events Policy, Section 4.1)
Penalties will be assessed for the event site not being restored to its original condition. If trash or other event-related debris is left anywhere but inside a designated trash receptacle, a charge may be incurred for site clean-up.
Do you intend to provide your own trash receptacles?*
1. Yes
2. No
If yes, how many trash receptacles do you intend to provide?
Provide the trash disposal plan for your event*
Note
Waste Management sells event trash boxes (55 gallons each, 1 box is equal to ¼ cubic yard). You can contact them at 1-800-796-9696.
Site Restoration
(City of Ypsilanti Special Events Policy, Section 4.4)
Note
Site restoration and equipment removal are required by 1 p.m. the day following your event.
Do you agree to restore the location(s) to the condition in which you found it?*
1. Yes
2. No
Insurance
(City of Ypsilanti Special Events Policy, Sections 1.4 and 3)
Have you reviewed the prerequisite insurance requirements for your event and agree to submit proof of liability and/or property damage insurance with your application?*
1. Yes
2. No
Continue |Go Back

City Services & Equipment

Permits
Permits required for your event (check all that apply)*
1. Electricity
2. Street Closure Permit
3. Food Permit
4. Temporary sign permit
1. Water
2. Noise Permit
3. Right of Way Permit
4. Other
Other
City Services Requested
(City of Ypsilanti Special Events Policy, Section 5.1)
Check all that apply*
1. Uniformed Police Officers
2. Event Planning Meetings
3. Parade Route
4. Building Inspection
1. Traffic Control Plan
2. Walk/Run Route
3. Fire Inspection
4. None of these
City Equipment Requested
(City of Ypsilanti Special Events Policy, Section 5.3)
Check all that apply*
1. Electricity (Riverside and Frog Island)
2. Water Hook-Up (Riverside Park only)
3. Dumpsters (for larger events only)
1. Bleachers
2. None of these
Attestation
(City of Ypsilanti Special Events Policy, Attachment D)
As applicable to event, applicant understands and agrees to comply with City ordinances and rules governing events and agrees to make final payment within thirty (30) days after the scheduled event invoice is received for any additional services required. Failure to comply within thirty (30) days shall place the applicant in default status. Further, it is understood that in the event a permit holder is placed in default status, the permit holder will be denied any other event permit(s) for a period of at least eighteen (18) months from the date of final payment and/or default resolution. I hereby agree to comply with all Federal and State Statutes and with all City of Ypsilanti Ordinances, including the curfew and noise ordinances. I understand and agree that in the event any nuisance or disturbances are caused by the individuals attending the event, the use of the location may be terminated without prior notice by the Police Chief or the City Manager or their designee. I authorize the Fire Marshal to determine the maximum number of persons who may attend this event based on available space. Further, I understand and agree to abide by any additional City requirements that may be deemed necessary to safely operate the proposed event. By typing my name below, I attest that this application represents my intent for the proposed event to the best of my knowledge. I am authorized to submit this application on behalf of the organization:
Applicant Full Name*
Date*
Date

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